Employment Opportunities

Administrative Associate / Budget Analyst

Apply now Job No: 500167
Work Type: Staff Full Time (1500 hours or greater)
Location: Dayton, OH
Category: Research Staff
Department: Structural Materials - 250460
Pay Grade: P1 - Exempt
Applications close:

Position Summary:

Are you interested in a career opportunity that offers tuition assistance for yourself and dependents, great benefits package, and 17 paid holidays? UDRI is a national leader in scientific and engineering research, serving government, industry and nonprofit customers. We are seeking a talented and reliable Administrative Associate/Budget Analyst in a fast pace environment. Join our team and apply today!

The primary purpose of this position is to provide broad and diverse administrative support to the Structural Material Division Head, the Division Administrator, Group Leaders, Principal Investigators, and research staff. The position performs tasks required to support a variety of offices processes including editing and formatting proposals and reports, maintain and update financial spreadsheets, and other daily administrative office functions. This position will report to the Division Administrator, but will interface with multiple staff members within the division as well as other units of UDRI. The position requires exercises of independent judgment, discretion, critical thinking, and attention to detail.

Minimum Qualifications:

P1 Minimum Qualifications:
• Associate's Degree in a relevant field of study.
• Documented experience working collaboratively on diverse, multi-faceted teams to achieve desired outcomes.
• Effective communication skills – written, oral, and interpersonal.
• Exceptional organizational and documentation skills and ability to adapt to a variety of assignments, manage multiple tasks, and meet deadlines.
• Intermediate level skills with Microsoft Office Suite (Excel and Word) and Adobe Acrobat Pro.
• Documented attention to detail and critical thinking skills.
• Ability to work in fact-paced environment with many interruptions.
• Willingness and ability to work outside of normal business hours when necessary to fulfill job functions.
• Due to the nature of the work, U.S. citizenship is required.

P2 Minimum Qualifications:
A P2 must meet all P1 minimum qualifications in addition to the qualifications listed below:
• A minimum of three years of diverse administrative experiences.
• Ability to work independently with only general supervision.
• Experience with Government contracting and/or sponsored research administration.

Preferred Qualifications:

While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

Preferred Qualifications:
• Bachelor's Degree in a relevant field of study.
• Documented experience in business, finance, or project management.
• Advanced computer skills in MS Excel and MS Word
• Documented experience tracking project budgets and expenditures.
• Documented experience of initiative.
• Documented experience working with constituents across all levels of the organization.
• Administrative experience in higher education.
• Experience with Government contracting and/or sponsored research administration.
• Experience with SciQuest E-Procurement System.
• Experience with Deltek Costpoint.

Special Instructions to Applicants:

To apply please submit a cover letter addressing each minimum qualification and applicable preferred qualifications that you meet.

A federal court on December 7, 2021, issued a ruling that suspends the COVID-19 vaccine requirement that applies to federal contractors nationwide. With this development, the University will pause any enforcement action against employees who have not complied with the requirement to be fully vaccinated by Dec. 8, 2021 or to have requested an exemption to maintain their employment status.

The University will continue to monitor the state of the pandemic on campus and in the community as well as developments in federal and state requirements, and also will continue to regularly consult with public health officials and our medical panel. As has been the case throughout the pandemic, our protocols and requirements are subject to change depending on conditions on campus or in our community, and government requirements.

Closing Statement:

Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, women, protected veterans, individuals with disabilities, or on the basis of race, color, national origin, religion, sex, sexual orientation or gender identity.


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