Employment Opportunities

Want to be the pivotal force behind a dynamic team dedicated to advancing human rights and interdisciplinary education? We're looking for an Operations Coordinator to be the operational and administrative hub for the Human Rights Center and the Interdisciplinary Studies Programs. If you're a proactive problem-solver who excels at budget and expense reconciliation, programmatic support, and keeping everything running smoothly, this is your chance to make a real impact.

Coordinates, oversees, and provides a wide variety of administrative and program support to the leadership team for the Human Rights Center (HRC) and for the Interdisciplinary Studies Programs (ISP) of the College of Arts & Sciences. The role of Operations Coordinator requires leadership around a variety of advanced professional and confidential duties that directly connect to the strategic goals of the HRC and the ISP. These include:

-Budget development/administration, expenditure tracking, and financial reporting
-Human resource development and performance management
-Executive-level administrative support to the Executive Director and the Program Director of the Interdisciplinary Studies Program

This position serves as the primary point of operational and administrative contact for internal and external constituencies for the Human Rights Center, especially in terms of communications and programmatic tracking. This position also gathers, analyzes, and interprets financial and budgetary information and programmatic data for decision-making and strategic planning; prepares reports to illustrate findings; and writes executive summaries with recommendations for supervisor. Financial coordination also includes facilitating expenditures related to HRC and IPS to ensure payments for programmatic needs using systems like Runway, EPAFs, Pcard reconciliation platforms, travel booking and management systems, etc.

The position coordinates with the Interdisciplinary Studies Program Director, the individual program coordinators, and other faculty and students to ensure the smooth operation of the academic programs, including monitoring enrollment and advising assignments, maintaining affiliated faculty contact databases and systems, organizing and archiving program materials such as assessment reports, annual reports, student research products, and records of visiting scholars and co-curricular programming; takes the lead on course scheduling through composite compilation and submission; regularly audits minor/degree completion and tracks assessment data on recruitment and retention efforts over time; schedules and promotes professional development activities for majors and minors; and schedules, prepares agendas, and takes minutes for advisory committee meetings.

The position also supports the HRC Executive Director by scheduling and coordinating the provision of office and support services to the Center, and preparing agendas and taking minutes for all HRC meetings, including the HRC Executive Advisory Committee.

High school diploma.
Three or more years of professional administrative office support experience.
Professional experience developing budgets and reconciling actual expenses to budgets.
Experience assisting with human resource processes.
Ability to draft documents independently and proofread documents for errors.
Proficiency with Microsoft Office software (especially Excel and Word).
Experience with Gmail, Google Calendar, Google Docs, Google Forms.
Ability to analyze and interpret financial data and prepare financial reports, statements or projections.
Ability to manage multiple priorities.
Knowledge of office management principles and procedures.
Ability to work independently with little to no supervision.
Ability to work within established procedures and guidelines.
Ability to learn and apply new information and systems.
Excellent interpersonal, oral and written communication skills, including the ability to read and write using appropriate grammar, punctuation and spelling.

While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

Bachelor’s degree.
Experience working in a college or university academic office.
Experience supervising others.
Experience establishing new systems for office workflow.
Demonstrated ability to learn new skills and adapt approaches in response to changing circumstances.
Demonstrated ability to engage effectively, respectfully, and professionally with a diverse constituency of faculty, staff, students, and external contacts.
Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
Experience working with the Cognos IT reporting system.
Knowledge of finance, accounting, budgeting, and cost control procedures.
Organizing and coordinating skills.
Professional experience with event or conference planning.
Interest in the promotion of human rights or social justice.
Knowledge of and sensitivity to Catholic and Marianist educational values.
Experience with various social media platforms, including Facebook, Twitter and Instagram.
Experience with grant administration and reporting.
Familiarity with University of Dayton academic structures, procedures, and policies.

To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.

Applicants must be currently authorized to work in the United States on a full-time basis. The University does not provide work visa sponsorship for this position.

Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, women, protected veterans, individuals with disabilities, or on the basis of age, race, color, national origin, religion, sex, sexual orientation or gender identity.