| Position Summary: |
The University of Dayton Campus Recreation Department seeks a self-motivated, enthusiastic and proactive professional who is responsible for the overall supervision, guidance and strategic vision of a comprehensive and diverse Sport Club program, consisting of 30+ recreational, instructional and competitive sport clubs with over 1,000 student athletes. This individual has responsibilities that encompass a wide variety of administrative, supervisory, programming, planning, developing, coordinating, assessment and oversight of all aspects of the sport club program. The ideal candidate for this position will be a visionary leader capable of transforming the current sport club model into a tiered model that elevates the profile of both competitive and high-functioning clubs.
With an emphasis on education and leadership development, this individual is responsible for day-to-day operations and long-term objectives with the focus of leveraging the sport club experience as a driving force towards student recruitment and retention. The duties include, but are not limited to, advising student organizations, programming and calendar development, administration of contests and game management, implementation of policies and procedures including fiscal management, risk mitigation and promotion of programs. Vital to the sport club program will be developing high-impact experiential learning opportunities for students as part of a transformational UD education. Further, the Assistant Director of Sport Clubs is expected to display a commitment to understand and support the University of Dayton's distinctive Marianist tradition and educational vision, as well as a willingness to model institutional values of service to others, community, and inclusivity.
% DUTIES AND RESPONSIBILITIES
Officer Development and Advising [25%]
In cooperation with the Center for Student Involvement, to include development and maintenance of accurate contact records, supervision of club officers, development of manuals and conduct waivers and monthly and annual reporting. Advise club officers regarding budgeting, scheduling, compliance, participant eligibility, fundraising, community service and event planning/management. Foster relationships between sport clubs and various University units; including the use of CampusGroups (club management system). Develop educational materials and implement leadership trainings and meetings for officers, participants and coaches/instructors including: fall officer training, monthly club officer meetings, coach/instructor orientations, spring officer transition trainings and additional trainings as necessary. Establish a presence through regular visits to practices and competitions. Develop learning outcomes for all programs and conduct assessments to measure learning towards those goals.
Risk Mitigation and Compliance [20%]
Maintain a full knowledge of current risk mitigation standards and practices in sport clubs to include travel, hazing, concussions, liability and insurance; implementing policy to minimize risk exposure. Ensure clubs are in compliance with leagues/governing bodies and university requirements. Assist in monitoring policies and procedures to provide for safe operation of facilities and programs. Plan and conduct safety training for employees to include weather conditions and evaluation of the playability of outdoor facilities. Maintain a historical database and records per established guidelines. Contribute to the ongoing development and facilitation of the department’s comprehensive risk management plan.
Promotion and Outreach [15%]
In tandem with the Assistant Director, Communications and Outreach, lead a comprehensive marketing and outreach strategy designed to elevate the visibility of the sport club program as a tool for student recruitment and retention. Co-lead student marketing assistants to develop dynamic content (i.e. social media, information for websites, photos, videos) and associated timelines to feature team performances and experiences. Develop methods and pipelines for interested/admitted students to efficiently gather information about sport club offerings and connect with current officers. Establish and grow communication with local schools to showcase sport club offerings to high school students.
Personnel [15%]
Provide dynamic, hands-on leadership and mentoring. Directly recruit, hire, train, supervise, develop and evaluate a student staff of two (2) sport club assistants. Indirectly oversee, guide and train competitive sports supervisors, intramural officials and marketing assistants focused on sport club programs and events. Develop job responsibilities and expectations for each employee and provide supervision to ensure employees are knowledgeable about equipment use, policies and procedures, risk mitigation and safety requirements. Monitor and submit payroll reports for employees. Develop and implement monthly in-service trainings and maintain employee manuals. Supervise and advise sport club officers, members, and coaches on risk mitigation and compliance with program, departmental, University, and industry guidelines.
Scheduling [10%]
Ensure scheduling of adequate safety, game management and supervisory personnel for sport club activities. Work collaboratively with colleagues and external entities to coordinate schedules of all venues to accommodate space usage for sports clubs, intramural sports and informal recreation usage. Share responsibility for the monitoring of the 5.6 acre outdoor turf field to include field lining, maintenance needs, quality control and golf cart utilization; communicating essentials accordingly with the Associate Director.
Fiscal Operations [10%]
Develop, oversee and administer budgets for the sport club program. Assist club officers in developing budgets, funding requests and presentations for individual club operations. Maintain financial records of program revenues and expenses, ensuring budgetary control and proposing program participation rates. Determine and recommend for purchase equipment, supplies, materials, uniforms, etc. needed for the operation of the programs. Coordinate equipment purchases, maintenance and inventory.
Related Duties [5%]
● Be involved with and make meaningful contributions to departmental, divisional and institutional initiatives, as well as within professional organizations.
● Actively participate in student development activities on campus by serving as a volunteer, mentor, committee member and/or participant.
● Actively work with other campus departments in student persistence and retention efforts.
● Perform other duties as assigned.
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