Employment Opportunities

Assistant Director, Sport Clubs and Camp

Apply now Job No: 501642
Work Type: Staff Full Time (1500 hours or greater)
Location: Dayton, OH
Category: University Staff
Department: Campus Recreation - 700800
Pay Grade: A - Exempt
Applications close:

Position Summary:

The University of Dayton Campus Recreation Department seeks a self-motivated, enthusiastic and proactive professional who is responsible for the overall supervision and guidance of a comprehensive and diverse Sport Clubs program, consisting of 30 recreational, instructional and competitive sport clubs. In tandem with the Assistant Director, Intramural Sports and Camp, this professional will lead and supervise a nine-week youth recreation summer camp program designed to inspire campers to discover their best selves through playful inquiry, cooperative learning and positive group culture. This individual has responsibilities that encompass a wide variety of administrative, supervisory, programming, planning, developing, coordinating, assessment and oversight of all aspects of the sport club and camp programs.

With an emphasis on education and leadership development, the individual is responsible for day-to-day operation and long-term objectives. The duties include, but are not limited to, advising student organizations, programming and calendar development, administration of contests and game management, creation of developmentally appropriate curriculum, parent/guardian engagement, implementation of policies and procedures including fiscal management and risk mitigation and promotion of programs. Further, the Assistant Director of Sport Clubs and Camps is expected to display a commitment to understand and support the University of Dayton's distinctive Marianist tradition and educational vision, as well as a willingness to model institutional values of service to others, community, and diversity.


Sport Club Program Development and Management [40%]
Coordinate the overall operation of the sport club program, in cooperation with Student Life, to include development and maintenance of accurate contact records, supervision of club presidents, knowledge of governing bodies, development of manuals and conduct waivers and monthly and annual reporting. Advise club officers regarding budgeting, scheduling, compliance, participant eligibility, fundraising, community service and event planning/management. Act as a liaison between the sport clubs and various University units; including the use of CampusGroups (club management system). Develop educational materials and implement leadership trainings and meetings for officers, participants and volunteer coaches/instructors including: fall officer training, monthly club officer meetings, coach/instructor orientations, spring officer transition trainings and additional trainings as necessary. Establish a presence through regular visitations to practices and competitions. Develop learning outcomes for all programs and conduct assessments to measure learning towards those goals.

Youth Camp Program Development and Management [20%]
In tandem with the Assistant Director, Intramural Sports and Camp, coordinate and oversee the planning, supervision and administration of the multifaceted, recreation-based summer camp for children age 6-12, incorporating sports, activities, games, arts and crafts and session-specific learning outcomes based on industry standards with programmatic involvement from Campus Recreation professional staff. Develop and implement accurate written records (parent handbooks, employee manuals, enrollment tracking, etc.) that guide program operations and support compliance with program, departmental, university and national guidelines. Create developmentally appropriate curriculum surrounding specified camp session themes. Schedule summer camp program activities, special events and field trips.

Personnel [15%]
Provide dynamic, hands-on leadership and mentoring. Recruit, hire, train, supervise, develop and evaluate a student staff including sport club assistants, camp supervisors and camp counselors. Develop job responsibilities and expectations for each employee and provide the supervision to ensure employees are knowledgeable about equipment use, policies and procedures, risk mitigation and safety requirements. Monitor and submit payroll reports for employees. Develop and implement monthly in-service trainings and maintain employee manuals. Supervise and advise sport clubs officers, members, and coaches on risk mitigation and compliance with program, departmental, University, and industry guidelines.

Scheduling [10%]
Ensure scheduling of adequate safety, game management and supervisory personnel for sport club activities. Work collaboratively with colleagues to coordinate schedules of all venues to accommodate space usage for sports clubs, intramural sports and informal recreation usage. Share responsibility for the monitoring of the 5.6 acre outdoor turf field to include field lining, maintenance needs, quality control and golf cart utilization; communicating essentials accordingly with the Associate Director.

Fiscal Operations [5%]
Develop, oversee and administer budgets for the sport club program. Along with the Assistant Director, Intramural Sports and Camp, develop, oversee and administer the budget for the camp program. Assist club officers in developing budgets, funding requests and presentations for individual club operations. Maintain financial records of program revenues and expenses, ensuring budgetary control and proposing program participation rates. Determine and recommend for purchase equipment, supplies, materials, uniforms, etc. needed for the operation of the programs. Coordinate equipment purchases, maintenance and inventory.

Risk Mitigation [5%]
Contribute to the ongoing development and facilitation of the department’s comprehensive risk management plan. Maintain a full knowledge of current risk mitigation standards and practices in sport clubs to include travel, hazing, concussions, liability and insurance; implementing policy to minimize risk exposure. Further, ensure that all risk mitigation and liability expectations are being met with specific regard to minors. Assist in monitoring policies and procedures to provide for safe operation of facilities and programs. Plan and conduct safety training for employees to include weather conditions and evaluation of the playability of outdoor facilities. Maintain a historical database and records per established guidelines.

Related Duties [5%]
▪ Be involved with and make meaningful contributions to departmental, divisional and institutional initiatives, as well as within professional organizations.
▪ Actively participate in student development activities on campus by serving as a volunteer, mentor, committee member and/or participant.
▪ Actively work with other campus departments in student persistence and retention efforts.
▪ Perform other duties as assigned.

Minimum Qualifications:

● Candidate must currently have a bachelor’s degree;
● 2 years of progressive responsibility in a sport club environment with specific knowledge of eligibility requirements, administration of contests, risk mitigation and game management;
● Previous experience working with school-aged children
● Working knowledge of current risk mitigation standards and practices in sport club and camp programming;
● Articulated passion for promoting holistic wellbeing and enhancing student learning;
● Success working collaboratively with various constituents;
● Excellent written communication skills;
● Attention to detail; and
● Ability to work on a flexible basis including evenings, weekends, occasional holidays and provide service in an on-call basis.

Preferred Qualifications:

While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

● Master’s degree in Recreation Administration, Sports Management, Business Administration, Student Development, Higher Education or related field;
● Direct, successful experience in a collegiate sport club, ideally in an officer position;
● Experience in the administration of a sport club program in a collegiate recreation setting including creative problem solving, critical thinking skills and commitment to a developmental philosophy for participants and officers;
● Experience in the administration of a youth camp program in a collegiate recreation setting, including the creation, development and analysis of camp policies and procedures;
● Experience with supervising student staff, including recruitment, hiring, training, scheduling and evaluations;
● Proven success working with a range of culturally and ethnically diverse populations and evidence of commitment to fostering a collaborative multicultural environment;
● Direct experience administering a budget;
● Demonstrated analytical skills to identify problems, assess alternatives and render consistent, logical decisions;
● Capacity to independently manage a variety of tasks with frequent interruptions and shifting priorities;
● Ability to thrive in a student service environment that values high expectations, accountability, leadership through service, and balanced lifestyles, while possessing exceptional verbal communication skills, enthusiasm, positive attitude, and be a self-starter with the ability to instill the same in others;
● Current certification in Red Cross First Aid, CPRO and AED or obtained within 4 months of hire; and
● Demonstrated integrity, dependability, sound judgment, teambuilding and resourcefulness to establish and maintain collaborative, positive and effective working relationships with multiple constituency groups.

Special Instructions to Applicants: To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.
Closing Statement:

Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, women, protected veterans, individuals with disabilities, or on the basis of race, color, national origin, religion, sex, sexual orientation or gender identity.


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