Employment Opportunities

Administrative Associate

Apply now Job No: 499071
Work Type: Staff Full Time (1500 hours or greater)
Location: Dayton, OH
Category: Research Staff
Department: UDRI Business Support - 250130
Pay Grade: P1 - Exempt
Applications close:

Position Summary:

UDRI is a national leader in scientific and engineering research, serving government, industry and nonprofit customers. UDRI contributes to the fulfillment of the University’s commitments to education, research and public service through the involvement of students, faculty and external partners. Established as the research arm of the University of Dayton in 1956, UDRI achieved $2.75 billion in cumulative sponsored research in 2020. Sponsored research for 2020 alone exceeded $169 million. UDRI is ranked first in the nation among all colleges and universities for sponsored materials research, according to the National Science Foundation. In Ohio, UDRI is number one among colleges and universities receiving contracts and grants from the Department of Defense.

The Institute has a tradition of research excellence with an uncompromising commitment to providing customers with quality products while maintaining the highest ethical standards. It is keenly aware that compliance with applicable laws and regulations is an essential condition for performing its business. Its commitment to compliance is based on providing a supportive environment, the integrity of its employees, and their support of the University's policies and applicable laws and regulations of the United States.

The primary purpose of this position is to provide broad and diverse administrative support and exceptional customer service for the Director's Office. The position performs tasks required to administer and execute the deployment and maintenance of a variety of offices processes including recognition and morale enhancing programs within UDRI. Organizes and plans special events and meetings for external and internal constituents. Serves as Handshake Administrator and organizational coordinator to staff and student employees in the co cooperative education and intern student Program. Interfaces directly with researchers, sponsors, cross unit staff members and the general public on a regular basis. Regularly exercises independent judgment, discretion, critical thinking and attention to detail.

Minimum Qualifications:

1. A Bachelor's degree in a relevant field of study plus two years of diverse, progressive administrative experience.
2. Demonstrated experience working collaboratively on diverse, multi-faceted teams to achieve desired outcomes.
3. Successful demonstration of clear and accurate communication skills – written, oral, interpersonal.
4. Exceptional organizational and documentation skills and ability to adapt to a variety of assignments, manage multiple tasks and meet deadlines.
5. Intermediate level skills with Microsoft Office Suite and Adobe Acrobat Pro
6. Demonstrated attention to detail and critical thinking skills.
7. Successful demonstrated ability to work in fact-paced environment with many interruptions.
8. Willingness and ability to work outside of normal business hours when necessary to fulfill job functions
9. Due to the nature of the work, U.S. citizenship is required.

Preferred Qualifications:

1. Two years of experience providing exceptional customer service.
2. Two years of experience in the administration of special event and meeting planning.
3. Two years of experience managing recognition programs or morale enhancing events
4. Successful demonstration of flexibility.
5. Successful demonstration of initiative.
6. Demonstrated successful experience working with constituents of all levels across the organization.
7. Administrative experience in higher education.
8. Experience with Government contracting and/or sponsored research administration
9. Ability to effectively write procedures
10. Experience with SciQuest (Runway)
11. Experience with Deltek Costpoint

Special Instructions to Applicants:

To comply with federal rules, UD will require all employees including student employees to be fully vaccinated against COVID-19. The University will accept valid religious or medical exemptions and seek to reasonably accommodate them. Links to the most up-to-date COVID-19 health information, an easy-to-navigate index of the University's COVID-19 guidelines, and resources can be found at https://udayton.edu/coronavirus/.

Closing Statement:

Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, women, protected veterans, individuals with disabilities, or on the basis of race, color, national origin, religion, sex, sexual orientation or gender identity.


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