Employment Opportunities

Proposal Specialist

Apply now Job No: 500848
Work Type: Staff Full Time (1500 hours or greater)
Location: Dayton, OH
Category: Research Staff
Department: Portfolio B - 250243
Pay Grade: P2 - Exempt
Applications close:

Position Summary:

Are you interested in working for UDRI, a national leader in scientific and engineering research, serving government, industry and nonprofit customers? Our Contracts and Grants office invites qualified applicants to apply for our Proposal Specialist opening! This is a full time benefit eligible position that offers health, dental and vision insurance, retirement, disability, tuition assistance for you and your dependents, vacation/sick accrual and holiday pay.

The Proposal Specialist supports pre-award and post-award activities for the Contracts and Grants Office. The major responsibilities of the position are to perform, with limited supervision, tasks in the key areas of proposal management, contract negotiation and contract oversight. The Proposal Specialist will manage proposal activities including reviewing RFPs, coordinating proposal activity, developing cost proposals, advising technical staff on proposal requirements, and overseeing preparation and submission of compliant proposals. Provide direction, training, and assistance to researchers in the development of proposals, including but not limited to budgeting, interpretation of sponsor terms and policies, and University policies and procedures; obtain all necessary clearances and authorization prior to submission. The Proposal Specialist will be responsible for the review of contracts, purchase orders, and other award documents. Identifying issues and working with the appropriate parties in seeking resolutions.

Minimum Qualifications:

• Bachelor's degree and three (3) years of relevant experience.
• Proficient with the Microsoft Office suite, especially Excel and Word.
• Ability to meet deadlines, strong attention to detail, and a focus on superior customer service.
• Excellent written and verbal communication, planning, problem-solving, analytical, project management and customer service skills
• Must be able to manage a consistent workload in a deadline driven environment.
• Ability to build work relationships among a diverse workforce at all levels.
• Experience with proposal pricing or financial budgets
• Due to the nature of the position, US Citizenship is required.

Preferred Qualifications:

While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

• Bachelor's in Business, Accounting, Finance, or related field
• Two years of experience developing proposal pricing or financial budgets.
• Demonstrated experience in reading, analyzing, and interpreting contractual documents and purchase order terms and conditions
• Experience with reviewing, analyzing, and interpreting request for proposal, requests for information, and solicitation guidelines
• Experience with Deltek Costpoint
• Proficient with the Microsoft Excel (Lookup Functions, IF statements, Pivot Tables, etc.)
• Proficient with the Microsoft Word (Formatting, Table of Contents, etc.)
• Experience with various federal government contracting agencies, including DOD and GSA.

Special Instructions to Applicants:

To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.

A federal court on December 7, 2021, issued a ruling that suspends the COVID-19 vaccine requirement that applies to federal contractors nationwide. With this development, the University will pause any enforcement action against employees who have not complied with the requirement to be fully vaccinated by Dec. 8, 2021 or to have requested an exemption to maintain their employment status.

The University will continue to monitor the state of the pandemic on campus and in the community as well as developments in federal and state requirements, and also will continue to regularly consult with public health officials and our medical panel. As has been the case throughout the pandemic, our protocols and requirements are subject to change depending on conditions on campus or in our community, and government requirements.

Closing Statement:

Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, women, protected veterans, individuals with disabilities, or on the basis of race, color, national origin, religion, sex, sexual orientation or gender identity.


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