Employment Opportunities

Assistant Director for Intramural Sports

Apply now Job No: 497761
Work Type: Staff Full Time (1500 hours or greater)
Location: Dayton, OH
Category: University Staff
Department: Campus Rec Admin - 700800
Pay Grade: A - Exempt
Applications close:

Position Summary:

The University of Dayton, Campus Recreation seeks a self-motivated, enthusiastic, and proactive professional who is committed to a development philosophy for staff and participants in the provision of a comprehensive, diverse and quality Intramural Sports program for the UD community, of which over 50% of undergraduate students participate with over 1,600 teams annually. This individual has responsibilities that encompass a wide variety of administrative, supervisory, programming, planning, developing, coordinating, assessing, and oversight of all aspects of the Intramural and extramural programs. With a variety of team and individual leagues and tournaments this position will provide support and facilitate the overall success of the programs to include day-to-day operation and long-term objectives. The duties include, but are not limited to, knowledge of recreation, Intramural, and competitive sports including devising and refining rules, programming and calendar development, administration of contests and game management, implementation of policies and procedures including fiscal management and risk mitigation, promotion of programs, and the creation of an innovative and engaging environment to drive participant retention. Further, the assistant director, intramural sports is expected to utilize holistic wellbeing and leadership to positively impact University of Dayton students in an environment that embodies Catholic Marianist values, is primarily residential, and encompasses traditional age students.

Program Development and Management [40%]
Create and implement the annual Intramural calendar that includes a diverse sport/event selection, team sign-ups, team scheduling, game reporting, and championships. Establish a presence through regular visitations to competitions. Coordinate, schedule, and conduct team captain meetings as needed. Actively recruit under represented and special population individuals to participate in the program, and work collaboratively with Housing and Residential Life and other Student Development units on programming. Be attentive to and incorporate current trends in recreation activities to capture the interest of the evolving University community. Devise new activities and generate the appropriate rules and procedures to facilitate. Participate in the planning, development, and on-site management of regional/national extramural events and tournaments. Develop and implement accurate written records (manuals, etc.) that guide program operations and support compliance with program, departmental, university, and national guidelines; to include consistent application and revision of policies and procedures to include participant eligibility, sportsmanship, protests, and player conduct. Manage the web-based registration system, IM Leagues. Monitor game forfeits and assess forfeit fees. Develop learning outcomes for all programs and conduct assessments to measure learning towards those goals. Prepare and submit monthly and annually statistical reports of the activities and tournament events.

Personnel and Leadership Development [25%]
Provide dynamic, hands-on leadership and mentoring. Recruit, hire, train, supervise, develop, and evaluate a student staff of over 75 individuals to include officials, office assistants and supervisors. Develop job responsibilities and expectations for each employee and provide the supervision to ensure employees are knowledgeable about equipment use, policies and procedures, officiating mechanics and rules, and safety requirements. Demonstrate and teach conflict management skills to entire competitive sports student staff. Monitor and submit all payroll reports for employees. Develop and implement monthly in-service trainings for student staff and maintain staff manuals. Recommend personnel involved in the Intramural program for advancement, raises, rehire, and/or dismissal.

Scheduling [10%]
Ensure scheduling of adequate safety, game management, and supervisory personnel for Intramural activities to include supervisors and officials. Work collaboratively with colleagues to coordinate schedules of all venues to accommodate space usage for sports clubs, intramural sports and informal recreation usage. Schedule all Intramural activities on an annual basis utilizing available open spaces, fields, courts, etc. Share in responsibility for monitoring of the 5.6 acre outdoor turf field, to include field lining, maintenance needs, quality control, and golf cart utilization; communicating essentials accordingly with the associate director, operations and administration.

Fiscal Operations [10%]
Develop, oversee, and administer the budget for the intramural and extramural programs. Conduct regular analysis of market conditions in order to recommend an operational budget for the various program areas and fee structures. Maintain financial records of program revenues and expenses, ensuring budgetary control. Determine and recommend for purchase equipment, supplies, materials, uniforms, etc. needed for the operation of the Intramural program. Coordinate all equipment purchase, maintenance, and inventory.

Risk Mitigation [10%]
Contribute to the ongoing development and facilitation of the department’s comprehensive risk management plan. Maintain a full knowledge of current risk management standards and practices in Intramurals. Perform regular inspections and checks to ensure equipment is in proper working order. Assist in monitoring policies and procedures to provide for safe operation of facilities and programs. Plan and conduct safety training for employees to include weather conditions and evaluation of the playability of outdoor facilities. Maintain a historical database and records per established guidelines.

Related Duties [5%]
▪ Be involved with and make meaningful contributions to departmental, divisional, and institutional initiatives, as well as within professional organizations.
▪ Actively participate in student development activities on campus by serving as a volunteer, mentor, committee member and/or participant.
▪ Actively work with other campus departments in student persistence and retention efforts.
▪ Perform other duties as assigned.

Supervision Received
Overall supervision is provided by the assistant vice president for health and wellbeing & executive director of campus recreation. Direct supervision is provided by the associate director, operations & administration.

Supervision Exercised
• Direct supervision shall be provided to the Competitive Sports student staff including Intramural Sports officials (70-85), office assistants (10-15), office manager (1), and program assistants (2-3).
• Serves as advisor to Intramural Officials Association.

Minimum Qualifications:

Candidate must meet the following minimum qualifications:

• Candidate must currently have a bachelor’s degree;
• 2 years of progressive responsibility in recreational and competitive sports environment with specific knowledge of individual sport rules, administration of contests, risk management and game management;
• 2 years of direct experience in officiating instruction and working knowledge of current risk management standards and practices in Intramural Sports programming;
• Articulated passion for promoting healthy activity;
• Demonstrated experience working collaboratively on initiatives;
• Excellent written communication skills;
• Ability to work a flexible schedule to ensure coverage of game play, which includes evenings, weekends, occasional holidays, and provide service in an on call basis.

Preferred Qualifications:

In addition to the minimum qualifications, the exemplary candidate would possess some combination of the following preferred qualifications:

• Master’s degree in Recreation Administration, Sports Management, Business Administration, Student Development, Higher Education and/or related field;
• Direct, successful experience in officiating multiple sports;
• Multiple years of successful experience administering Intramural Sports programming and extramural events in a collegiate recreation setting;
• Proven success working with a range of culturally and ethnically diverse populations, and evidence of commitment to fostering a collaborative multicultural environment;
• Direct experience with administering a budget;
• Experience with supervising and developing student staff, including recruitment, hiring, training, scheduling, empowering and evaluating;
• Capacity to independently manage a variety of tasks with frequent interruptions and shifting priorities;
• Current certification in Red Cross First Aid, CPRO, and AED or obtained within 4 months of hire;
• Display creative problem solving and critical thinking skills, with strong human relations skills to aid in promotion of programs and provision of strong leadership in mediating conflict, handling appeals and levying discipline as a result of game play;
• Demonstrated integrity, dependability, sound judgement, teambuilding, and resourcefulness to establish and maintain collaborative, positive, and effective working relationships with multiple constituency groups; and
• Ability to thrive in a student service environment that values high expectations, accountability, leadership through service, and balanced lifestyles, while possessing exceptional verbal communication skills, enthusiasm, positive attitude, and be a self-starter with the ability to instill the same in others.

Special Instructions to Applicants:

Applicants must be authorized to work in the US on a full time basis.  Applications must be submitted electronically through the University of Dayton Human Resources employment sitese include your resume, cover letter, and at least three professional references. Address inquiries to Dave Ostrander at dostrander1@udayton.edu or 937/229.2731.

Closing Statement:

Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, women, protected veterans, individuals with disabilities, or on the basis of race, color, national origin, religion, sex, sexual orientation or gender identity.


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