Employment Opportunities

Contracts Specialist

Apply now Job No: 500497
Work Type: Staff Full Time (1500 hours or greater)
Location: Dayton, OH
Category: Research Staff
Department: Portfolio A - 250022
Pay Grade: P1 - Exempt
Applications close:

Position Summary:

Are you interested in working for UDRI, a national leader in scientific and engineering research, serving government, industry and nonprofit customers? UDRI invites qualified candidates to apply for our Contract Specialist opening!

The Contracts Specialist supports pre- and post-award activities for the Contracts and
Grants Office. The major responsibilities of the position are to perform, with limited
supervision, administrative tasks in the key areas of proposal management, contract
review, contract drafting, contract negotiation, as well as review and negotiation of
teaming agreements and nondisclosure agreements. This position is responsible for
preparing business communications, financial tracking, budgeting activities, and
government reporting.
The Contracts Specialist also supports organization and coordination of information and
documentation (RFPs, proposals, contracts, NDAs, TAs, etc) between the UD Contracts &
Grants Office and external agencies as well as communicates the status of such documents
to Principal Investigators and Leadership. The Contracts Specialist regularly communicates
with government agencies, customers, researchers, staff, and UDRI leadership on business
matters, such as review and negotiation of contract terms and conditions, teaming
agreements and nondisclosure agreements. This position is also responsible for several
databases and works closely with the Contracts and Grants Office Leadership to identify,
develop, and implement process improvements.

Minimum Qualifications:

Bachelor’s Degree or equivalent combination of education and experience (Associates Degree with two years of relevant experience or High School Diploma with four years of relevant experience).
Experience interpreting, understanding and applying regulatory or compliance requirements
Strong organizational skills and the ability to track, prioritize and communicate the status of multiple activities, tasks, and processes
Experience in identifying, developing and implementing process improvements to improve efficiency and effectiveness of business operations
Experience with the Microsoft Office suite, especially Word and Excel
Experience with creating and maintaining Microsoft Excel spreadsheets and consolidating and presenting this data in a simplified format
Excellent interpersonal communications and customer service skills as demonstrated by experience dealing with internal and external customers and various levels of an organization
Due to the nature of this position, U.S. citizenship is required

Preferred Qualifications:

While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

Bachelor's in relevant field
Four years of related experience
Two years of experience in government contracting or sponsored research
Demonstrated experience in reading, analyzing, and interpreting contractual documents and purchase order terms and conditions
Experience with reviewing, analyzing, and interpreting request for proposal, requests for information, and solicitation guidelines
Experience with Deltek Costpoint
Proficient with the Microsoft Excel (Lookup Functions, IF statements, Pivot Tables, etc.)
Proficient with the Microsoft Word (Formatting, Table of Contents, etc.)
Experience with various federal government contracting agencies, including DOD and GSA

Special Instructions to Applicants:

To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.

A federal court on December 7, 2021, issued a ruling that suspends the COVID-19 vaccine requirement that applies to federal contractors nationwide. With this development, the University will pause any enforcement action against employees who have not complied with the requirement to be fully vaccinated by Dec. 8, 2021 or to have requested an exemption to maintain their employment status.

The University will continue to monitor the state of the pandemic on campus and in the community as well as developments in federal and state requirements, and also will continue to regularly consult with public health officials and our medical panel. As has been the case throughout the pandemic, our protocols and requirements are subject to change depending on conditions on campus or in our community, and government requirements.

Closing Statement:

Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, women, protected veterans, individuals with disabilities, or on the basis of race, color, national origin, religion, sex, sexual orientation or gender identity.


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