Employment Opportunities

Sr. Administrative Assistant

Apply now Job No: 500963
Work Type: Staff Full Time (1500 hours or greater)
Location: Dayton, OH
Category: University Staff
Department: Stdnt Devel Programming & Admin - 700101
Pay Grade: 10 - Non Exempt
Applications close:

Position Summary:

Are you interested in a career opportunity that offers tuition assistance for yourself and dependents, great benefits package, stable campus environment, and more? Our Student Development division invites qualified candidates to apply for our Sr. Administrative Assistant opening!

Office Manager and Administrative support for the Directors of Student Transitions and Family Programs, Assessment and Planning and Information Technology and the Assistant Vice President for Student Development. The Administrative Assistant works closely with other Student Development staff, academic advisors, faculty and Dean's to establish clear communication regarding programs and support services and initiatives for the direct reports to the Assistant Vice President. The Administrative Assistant will respond to and refer inquiries, schedule appointments, maintain student leader databases, support hiring, training and programming initiatives and manage office operations for orientation programming and the suite. The Administrative Assistant will reconcile budgets and support program logistics.

Minimum Qualifications:

High school diploma or equivalent.
A minimum of 4 years of experience working in fast paced office environment.
Experience using multiple office technology and equipment.
Self starter who can support multiple staff members and multiple projects.
Understanding of general business processes and experience with customer service initiatives.
Ability to communicate in a professional manner.
Ability to prioritize tasks and work independently.
Ability to draft documents independently and proof read documents for errors.
Ability to plan and organize work in observance of deadlines.
Proven ability to maintain confidentiality.
Experience with reconciling budgets and creating budget reports

Preferred Qualifications:

While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

Experience in a Higher Education environment.
Demonstrated experience with web site software such as Cascade.
Demonstrated and successful experience working with people from diverse backgrounds.
Knowledge of and sensitivity to a Catholic, Marianist work environment.

Special Instructions to Applicants:

To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.

A federal court on December 7, 2021, issued a ruling that suspends the COVID-19 vaccine requirement that applies to federal contractors nationwide. With this development, the University will pause any enforcement action against employees who have not complied with the requirement to be fully vaccinated by Dec. 8, 2021 or to have requested an exemption to maintain their employment status.

The University will continue to monitor the state of the pandemic on campus and in the community as well as developments in federal and state requirements, and also will continue to regularly consult with public health officials and our medical panel. As has been the case throughout the pandemic, our protocols and requirements are subject to change depending on conditions on campus or in our community, and government requirements.

Closing Statement:

Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, women, protected veterans, individuals with disabilities, or on the basis of race, color, national origin, religion, sex, sexual orientation or gender identity.


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