Employment Opportunities

Administrative Associate

Apply now Job No: 501483
Work Type: Staff Full Time (1500 hours or greater)
Location: Dayton, OH
Category: University Staff
Department: SoL Comm - 230020
Pay Grade: A - Exempt
Applications close:

Position Summary:

Do you enjoy organizing the details, engaging the customer and supporting the ideal of community through events? Our Administrative Associate role may be the position you’ve been waiting for. At the University of Dayton School of Law, you’ll find hard-working colleagues who care about the quality of their work and understand the importance of customer service. We are a diverse community of students, staff and faculty at a Catholic, Marianist research University in search of a candidate to provide outstanding service to our constituents. This is a full time benefit eligible position that offers health, dental, and vision insurance, retirement, disability, tuition assistance, vacation/sick accrual and holiday pay.

In coordination with the Dean, Advancement and the Alumni Board, the Administrative Associate participates in organizing the School of Law alumni events. The person deals intensively with alumni and other constituents of the School of Law and, therefore, must have excellent communication skills and a high level of professionalism. The Administrative Associate assists in organizing and implementing events including, but not limited to, Dean's Annual Holiday Reception, and activities of the Alumni Association Board, including monthly meetings and area luncheons/receptions and the UDSL Advisory Council. This person is also part of a team that provides administrative support to the Director of Budgets and Operations and the Associate Dean for Academic Affairs as needs dictate. This position is responsible for managing the Law School building (Keller Hall), including door lock schedules, overseeing repairs, renovations and routine cleaning and maintenance. Due to the many ongoing events that are initiated from the External Relations Office, this person must be organized and good at multi tasking. This person also may supervise undergraduate and law student workers in the office. Proficiency in Excel is necessary for the compiling and analysis of alumni data as well as analyzing and monitoring the departmental budget.

Minimum Qualifications:

High School Diploma or GED.
Combination of 3 years between college or equivalent work experience.
Previous office experience and intermediate knowledge of computers and software including Microsoft Office, Excel, PowerPoint, Publisher, Mail merges, and Gmail are also required.
The ability to manage multiple priorities and communicate effectively with a group as well as individual communication with alumni and friends of the School of Law is also a requirement.
Effective written and verbal communication skills.
Strong organizational skills.
The ability to represent the School of Law at public events.

Preferred Qualifications:

While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

Runway Experience
Knowledge of UD PAF/EPAF process
Ability to handle confidential information with discretion
Demonstrated and successful experience working with people from diverse backgrounds.
Knowledge of and sensitivity to a Catholic Marianist work environment.

Special Instructions to Applicants:

To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.

Closing Statement:

Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, women, protected veterans, individuals with disabilities, or on the basis of race, color, national origin, religion, sex, sexual orientation or gender identity.


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