Employment Opportunities

Senior Administrative Assistant

Apply now Job No: 502030
Work Type: Staff Full Time (1500 hours or greater)
Location: Dayton, OH
Category: University Staff
Department: Chemical & Materials Engineering - 220420
Pay Grade: 10 - Non Exempt
Applications close:

Position Summary:

Are you interested in a career opportunity that offers a great benefits package, supports personal and professional growth through wellness programs and life-long learning with tuition assistance, and advances the growth of engineering research for the common good? Join the University of Dayton School of Engineering as a Senior Administrative Assistant where state of the art engineering research is an integral part of our excellent technical engineering education. At the University of Dayton, we value inclusive excellence because we recognize that diversity, equity and inclusion are fundamental to academic and institutional excellence. Because we seek a community with a wide range of perspectives and experiences, we encourage all interested candidates to apply.

The departmental administrative assistant manages all of the day-to-day operations of the Chemical and Materials Engineering department. This person directs all requests of the department by being the first point of contact for the chair, faculty, and students. Additionally, any external visitors who make contact, either in person, by phone, or by email, are screened by the administrative assistant who must direct these individual requests. This person is responsible for working closely with the department chair and supporting and/or coordinating course and room scheduling, employment processing, purchasing, maintaining supplies, and budget tracking. The successful candidate is also responsible for posting Jobs and hiring student employees, submitting all graduate assistant contracts, and processing faculty and staff personnel/payroll forms. This person also hires, supervises a student office assistant, and directs/answers all questions that come in from students.

Minimum Qualifications:

• Associate’s degree
• Three or more years of full-time administrative support experience in a professional office setting
• Experience using Microsoft Word in a professional setting to prepare documents, reports, and correspondence
• Experience using Microsoft Excel in a professional setting to create and maintain spreadsheets to track expenses, projects, and other data
• Articulated ability to manage multiple priorities simultaneously
• Experience following established procedures and processes
• Excellent written communication skills
• The ability to interact effectively with multiple constituents
• Ability to take initiative
• Willingness to learn new software and technology that align with workplace performance expectations

Preferred Qualifications:

While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

• Bachelor’s degree
• Working experience with Microsoft Office Suite 365, Including Excel, and PowerPoint
• Working knowledge of Banner and Cognos IT systems
• Experience working in a college or university academic office
• Demonstrated ability to engage effectively and professionally with multiple constituents, including faculty, staff, students, parents, and university guests
• Successful experience protecting and maintaining confidentiality of Information
• Successful experience planning and organizing work in observance of deadlines
• Experience with an electronic procurement system for purchase orders and payment requests
• Excellent interpersonal skills
• Demonstrated excellent verbal and written communication skills
• Experience with Gmail and google-calendaring
• Experience with Google Drive and/or Box documents
• Knowledge of and sensitivity to Catholic and Marianist values of the University of Dayton

Special Instructions to Applicants:

To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.

Applicants must be currently authorized to work in the United States on a full-time basis. The University does not provide work visa sponsorship for this position.

Closing Statement:

Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, women, protected veterans, individuals with disabilities, or on the basis of age, race, color, national origin, religion, sex, sexual orientation or gender identity.


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